Secure communication must be given strategic importance by organizations. With the rise of criminal activities aimed at stealing confidential information through emails, securing email systems should be a top priority.

Emails, being the most widely used form of communication, are particularly vulnerable to security breaches. Email security is, therefore, a necessity.

Emails serve as a primary entry point for cybercriminals to launch attacks due to their widespread use in personal and business communication. They often contain confidential information that is critical to businesses, such as financial data, personal information, and other sensitive details.

Here’s why safeguarding your email system is essential:

• Since emails are critical for business communication, securing email systems ensures that business operations are not interrupted by attacks.
• Prevent cybercriminals from exploiting your email system to carry out attacks like phishing scams and ransomware.
• Using top email security solutions helps organizations prevent phishing attacks, protect against financial losses, and safeguard brand reputation.

How to secure email system?

While organizations explore ways on how to secure email system, it is essential to understand the measures they should implement to fortify email security. These measures not only help protect sensitive data but also maintain business continuity and prevent financial losses.

Here are some effective email security tips to enhance your system’s protection.

Multi-factor authentication (MFA)

Multi-factor authentication provides an extra layer of security. This security measure requires users to enter a verification code in addition to their password. The verification code is typically sent as a one-time password (OTP) to the user’s mobile device via SMS.

This extra authentication strategy reduces the risk of unauthorized access, ensuring your inbox remains secure from malicious threats.

Email encryption

Another security strategy is through encryption methods. Top email security solutions like Avanan provide advanced encryption techniques. With encryption, organizations can ensure that emails are sent in an encrypted format, which can only be decoded by the authorized recipient, allowing them to read the email content.

This ensures that the email remains unreadable to unauthorized individuals, helping to stop email hacking.

By deploying Avanan email encryption solution, you can secure your emails and prevent hackers from accessing email content during transmission.

Prevent phishing attacks

Phishing attacks are highly prevalent in the business environment and are often used by cybercriminals to steal critical information. These attacks deceive users into revealing sensitive details like passwords, credit card information, debit card details, or other business data by sending fraudulent emails that appear legitimate, seemingly coming from authorized users. These emails often attract users with offers, such as promises of money or rewards.

Here is some important information that users should understand to prevent phishing attacks.

• Verify the authenticity of the sender’s email address.
• Be careful when asked to provide personal information without a valid reason.
• Watch for idioms like “Urgent,” “Immediate action required,” or “Your account will be blocked or suspended.”
• Check for poor formatting or grammatical errors in the email.

User training

User training is crucial in securing an email system. Providing training helps users become vigilant about security measures, such as identifying phishing emails, malware, and other suspicious content, as well as regularly updating their passwords.

Organizations should also implement secure email etiquette for employees to follow. This includes verifying suspicious emails and requests, reporting concerns to the security team, and avoiding the use of public Wi-Fi when accessing emails or other sensitive information.

Regularly update email software and operating system

Outdated email software can pose significant risks to your business by increasing the likelihood of security breaches. When email systems and operating systems are not updated, they become more vulnerable to cyberattacks. Regularly updating your email software and operating systems is essential to keeping your emails and business information secure.

Backup email data

Email backups serve as a solution for securing your emails against unforeseen incidents such as ransomware attacks, hardware failures, or accidental human errors. In such cases, the backup copy of the email data can be recovered promptly, allowing business operations to continue without interruption. Modern email security solutions offer robust capabilities to back up email data and facilitate quick recovery, ensuring minimal downtime and enhanced data protection.

Implement top email security solution to protect your business and email system from cybercriminals.

Among the top e-mail security solutions Avanan standout with the multilayer security features. This e-mail security solution leverages AI features to detect and block advanced threats. It provides real-time monitoring to mitigate potential threats, and enables quick removal of malicious emails.

Avanan features:

• AI-driven threat detection to secure email system
• Anti-phishingh solution to prevent phishing attacks
• Integration capability with Google Workspace and Microsoft 365
• Data loss prevention
• Incident response

Get Avanan Now from Leading IT Security Solution distributors

When you are serious about email security, adopt Avanan from the leading distributors of security solutions. LITS has a strong network of resellers for deploying Avanan for the security conscious enterprises to protect against zero-day threats. We provide intense support, training and guidance throughout the implementation phase, and this ensures that you benefit maximum with Avanan.

FAQs

Why is securing email systems important?

Securing email systems is essential because emails are a primary mode of communication for businesses and individuals, making them vulnerable to cyber threats such as phishing, ransomware, and unauthorized access. Safeguarding email systems helps protect sensitive information, maintain business continuity, and prevent financial losses.

What are the most effective ways to secure email systems?

To secure email systems, implement multi-factor authentication (MFA), email encryption, regular software updates, and user training. These measures reduce the risk of unauthorized access, protect against phishing attacks, and ensure data remains secure during transmission and storage.

How does email encryption stop email hacking?

Email encryption encodes email content so that only authorized recipients can decode and read it. This ensures that sensitive information remains unreadable to unauthorized individuals, preventing hackers from intercepting or tampering with emails during transmission.

Why is user training critical for email security?

User training raises awareness about potential threats like phishing emails and malware. It empowers employees to recognize suspicious emails, follow secure email practices, and regularly update passwords, reducing the likelihood of security breaches caused by human error.